Vacancies at Hedena Health

• Are you looking for an exciting opportunity to shape a new part time job role? Up to 24 hours per week Salary: £ 22,383 (FTE)
• Do you enjoy working with a wide range of people?
• Could you support members of your local community to improve their health and wellbeing?

This is a new role within this area and offers flexible, part-time hours, the ability to organise your own workload, with some evening and weekend hours required. You will be based at Hedena Health, a GP practice in Headington, but will work across our OX3+ Primary Care Network.

As a CHWW, you will be in a patient-facing role engaging with members of the community to identify ways to improve the health and wellbeing of the young, old and their families, connecting them to access appropriate support and community resources. This role bridges health and social services and the community. CHWW are passionate role models who will provide advice and signposting to everyone within their communities, enabling them to make positive choices around health and well-being. You’ll meet people face to face, helping them to find local health services, offering to help them make appointments or signpost them to local services to support their needs.

Alongside participating in evaluation activities within a project team, you will play a significant role in increasing health promotion and wellbeing, through a range of activities including:

Outreach assessments, Signposting, Education, Group/Community events

Are you that person that is ready to make a difference? If this sounds like the challenge for you, we would love to hear from you.

Don’t worry about having previous NHS experience, full training will be provided, as you help us to deliver support to the local communities in Barton.

Due to retirement, we are looking to recruit for a part time Finance Manager (30 hours per week across 4 or 5 days).

Hedena Health is a 25,000 patient GP Practice in Headington with a diverse patient base. We are a friendly, welcoming team and focus on wellbeing through initiatives such as an annual Away Day, fresh fruit deliveries, staff parties, homemade cakes and a Hedena running club. We are based in Headington, near Oxford and benefits include NHS pension, cycle to work scheme and we have plenty of on-site parking.

You will be responsible for the annual budgeting and forecasting process using effective financial modelling techniques to ensure that the financial position of the practice is closely monitored, and that accurate accounts are provided to senior management, budget holders and shareholders.

You will work closely with the Practice Manager to ensure appropriate and accurate reporting of the practices Finances.

You will be responsible for the effective and efficient day-to-day management and motivation of the bookkeeper to ensure workloads are managed and prioritised so that targets and deadlines are met, and a high-quality service is provided.

To succeed in this role, you will have experience working in the NHS, have 5 years Finance experience, a professional accountancy qualification/QBE and have significant experience in budget management and forecasting. You will also have a very strong knowledge of Excel.

PCN Accounts

• Monthly ARRS submission
• Forecast ARRS spend for remainder of year
• Update PCN Accounts with ARRS figures, reconcile to Hedena income
• Reconcile PCN Bank Account
• Pay practices on monthly basis for PCN funding/ARRS funding, Covid vaccine and all other ICB funding.
• Update income Forecast on monthly basis
• Produce and reconcile monthly management accounts
• Prepare data for Year End and submit to accountants

Hedena Accounts

• Produce and reconcile monthly management accounts for two practices.
• Monitor budgets and produce Budget v Actuals by department and review with Budget holders on a regular basis.
• Forecast all staffing costs, Locum, income and expenditure for full year and maintain on a monthly basis.
• Reconcile bank accounts
• Monitor and reconcile funded income and expenditure from various sources, Research, , Integrated Neighbourhood, BOB ICB funding.
• Monitor all contract payments from: NHS England, BOB ICB, Oxford City Council, PCSE, Health Education England Thames Valley and any other external clients
• Manage the claims invoicing process for all enhanced services, CQRS claims, room rentals, retainer and returner, PCN and other external income on QuickBooks
• Liaise with NHS England, PCSE and the ICB regarding queries with income relating to the contract and all additional items such as enhanced services and superannuation & AVC contributions (fees and allowances overview)
• Process all payments relating to staff salaries, dividends, locums, premises and HMRC.
• Ensure accurate pay details/budget codes are maintained by HR and Payroll to enable accurate Finance reporting
• Ensure appropriate contributions to the practice pension scheme(s) in liaison with the payroll provider and reconcile pension contributions against balance sheet.
• Prepare claims for GP Training/Trainees and ensure correct reimbursements are received
• Prepare year end records for prompt submission to the practice accountant
• Prepare any other mandatory financial requirements for the Company.
• Liaise with the practice accountant, bank, creditors and debtors.
• Working closely with the management/Director team to provide financial insights
• Ensuring compliance with financial regulations and industry-specific requirements
• Monitor Ring Fenced monies on a rolling basis
• Any other duties as requested

Qualifications and Skills

Qualifications

• Educated to A level standard or equivalent
• Intermediate level using Microsoft Word and Excel
• Association of Accounting Technicians (AAT) Qualification or equivalent relevant experience

• Essential Previous Experience

• Experience in a financial environment
• Experience of producing Financial reports and forecasts
• Reconciling and managing bank accounts
• Knowledge of QuickBooks accounts software

Desirable Experience

• Understanding of funding streams in General Practice
• Previous payroll experience and understanding of NHS pensions

Essential Knowledge/Skills/Aptitudes

• Effective verbal and written communication skills
• Computer literate with a good working knowledge of Microsoft Office, especially Microsoft Excel
• Ability to work under pressure and to meet deadlines
• Team working skills and ability to work on own initiative
• Flexible approach to work
• Understanding of the confidential nature of the work
• Financial Services: 5 years

Desirable Knowledge

• Advanced knowledge of Excel